Systems Set Up
We'll get your systems and processes set up and ready for a virtual assistant
VA Onboarding & Training
We match you with your perfect-fit VA and take care of onboarding and training
Ongoing Management & Systems Updates
We make sure your systems and processes grow with you with quarterly check-ins and updates, plus we provide ongoing management of your VA
If your systems and processes are not in order, you're not ready for a virtual assistant.
Don't waste months paying a VA to try and figure out your chaos. What you really need your VA to do is take a bunch of stuff off your plate so you can do what you do best and grow and scale your business.
Our One-Time-Fee 60 Days Systems Set Up Includes:
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Your Systems Audit: This comprehensive audit uncovers how you can save hours of valuable time each month
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Your Systems Set-Up: This customized approach allows us to set up and organize all your systems and processes to save you time and money
You're good at what you do.
You're finally at that place of awesome success when you know you need help. Like yesterday.
You know hiring a VA is KEY to taking your business to the next level.
The problem is you're busy.
Like really busy.
Too busy to:
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Set up systems and processes so you're actually ready for a VA
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Find a VA who's a good match for you with the right skills, at an affordable rate
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Train your VA and monitor their progress
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Manage and evaluate your VA regularly
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Meet with your VA to update your systems and processes on a regular basis as your business evolves and grows
Megan Giles
Founder, MG Graphics
"You HAVE to talk to the Systems to Scale team. They are incredibly organized. I've tried to hire VAs twice since I started my biz. Both times I ended up frustrated. 60 Days Systems to Scale is heaven-sent! Not only are they writing up my Standard Operating Procedures so even a monkey could come in and check my email, but the phrase that won me over was also "we will do the hand-holding while training your VA so they aren't bothering you with how to do something they could Google." Save yourself the time and hassle and talk to the STS team!"
Avoid wasted time and money
We help you get your systems and processes set up and in ship-shape so you and your new VA don't waste months spinning your wheels trying to figure out how to streamline everything and figure out who does what.
Do what you do best
Your new VA is the perfect fit for you and is trained in all your systems and processes ahead of time so you can hand off unwanted tasks right away and spend your valuable time using your superpowers to grow your business. There's no time for thumb-twiddling on our watch - your new VA is equipped to get right down to work.
Take your business to the next level
While you're a worry-free busy bee, we train, monitor, and evaluate your VA's progress. We meet with your VA regularly to update your systems and processes as your business grows and evolves. You experience freedom like never before to spend time doing what you love while your VA does the rest.
Are any of these questions blocking your growth?
Bet you can relate to a bunch of these.
How can I be sure I won't go to all the trouble of training a VA only to have them hit the road in a few weeks?
How do I find one with the right skills who's also a good fit and aligned with my mission and worldview?
I feel like I might not get a good return on my investment and that a good VA is just going to be too expensive.
How can I make sure my VA is staying busy?
How do I track and evaluate what my VA is up to without micromanaging or feeling like an ogre?
I've been doing all of this myself for so long, I'm resistant to hand off tasks to someone else. It feels like no one else can do this stuff the way I do it. What if something falls through the cracks?
I'm worried that if I give over responsibilities to a VA, the whole business might come crashing down on my head.
I know how to keep everything running, but I'm pretty sure no one else can make sense of my chaos. I need help getting my systems and processes in order before I hire a VA.
I'm scared I'm gonna waste months and months paying my VA to try and set up systems and processes for me when that might not be his/her specialty.
What I really need my VA to do is take a bunch of stuff off my plate so I can scale my business. Once I have a VA, how can I be a good steward of his/her time and mine?
We've been there...
And we've got what it takes to help you out.
Get your act together
Getting your systems and processes in order is tough and time-consuming and keeping up with ongoing changes as you grow is an ongoing battle. We all know that orderly, repeatable processes within the proper systems are key if we want to grow.
We've got you.
Get your perfect-fit VA
Don't waste a skinny minute obsessing over how to find a VA who's the perfect fit for you.
Don't waste months doing all the training and explaining only to realize you've chosen the wrong person for the job.
We've got you.
Get on with growth
YOU bask in the glory of having a gazillion things finally off your plate.
WE take care of everything from paying your VA, monitoring progress, evaluations, check-ins, quarterly systems audits, ongoing training, resources, and more.
We've got you.
Don't need a VA but want help getting your systems and processes in order?
We've got you.
Don’t need help with systems and processes but still need a VA?
We've got you.
We offer general VA's and specialized VA's at 20, 40, or 60 hours per month.
General VA: A general VA is considered a "Jack of all trades" and can handle all the administrative duties for a small business owner and can help you offload many of your day-to-day tasks. Things like: email management, calendaring, customer service, and keeping your basic systems up to date.
Specialized VA: Specialized VA’s have more extensive experience and knowledge in some areas of specialty like social media management, content creation, website editing/updates, email marketing, creating lead funnels, etc.
Plans & Pricing
One Time Fee for Systems Setup
Systems Audit Session
Research on the best tools needed for their business
✓ File Organization
✓ Team Communication
✓ CRM
✓ Project Management
Systems Set up
✓ File Organization
✓ Email Management (canned emails, labeling, etc)
✓ Project Management (Set up in Trello, Asana or Clickup)
✓ Team Communication
✓ Workflows (set up in CRM or on docs)
VA Matching Service
✓ Match a VA to your needs
✓ Train the VA on your systems
$4000
Starter Package
Virtual Assistant for 20 hours a month
✓ Your assigned manager oversees the VA
✓ Quarterly systems audit
✓ Your VA attends monthly training
✓ Access to specialized contractors for your outsourcing needs
✓ Your assigned manager checks in with you and your VA every month
✓ Any concerns are immediately addressed
✓ Access to Owner-VA relationship-improving tips
✓ Any systems needs can be addressed at any time
$900/month for General VA
$1500/month for Specialized VA
Intermediate Package
Virtual Assistant for 40 hours a month
✓ Your assigned manager oversees the VA and conducts regular check-ins
✓ Quarterly Systems Audit
✓ Your VA attends monthly training
✓ Access to specialized contractors for your outsourcing needs
✓ Your assigned manager checks in with you and your VA every month
✓ Any concerns are immediately addressed
✓ Access to Owner-VA relationship-improving tips
✓ Any systems needs can be addressed at any time
$1800/month for General VA
$3000/month for Specialized VA
Executive Package
Virtual Assistant for 60 hours a month
✓ Your assigned manager oversees the VA and conducts regular check-ins
✓ Quarterly Systems Audit
✓ Your VA attends monthly training
✓ Access to specialized contractors for your outsourcing needs
✓ Your assigned manager checks in with you and your VA every month
✓ Any concerns are immediately addressed
✓ Access to Owner-VA relationship-improving tips
✓ Any systems needs can be addressed at any time
$2700/month for General VA
$4500/month for Specialized VA
Oh my gosh! Systems to Scale has helped me so much! They not only helped me find a great VA, but they set up my systems to make them more efficient, they helped organize the transition from my last VA and they created a game plan to move forward and took it all from there! I'm so excited I got the opportunity to work with them.
Dana W.
Lauren is a business systems set-up specialist who helps small business owners like us who wind up doing everything ourselves. What that means for me is that Systems to Scale is keeping me sane! I’m thrilled with what this means for freeing up my schedule.
Mary Beth O.
Systems to Scale takes you from frustrated to free.
We get your systems and processes set up and in perfect order.
Your perfect-fit VA keeps everything running smoothly.
You enjoy your new freedom and grow your business.
FAQ
What's your Systems Score?Take our free quiz to find out how healthy your systems are.
Are your systems and processes overdue for a checkup? Get your Systems Score and find out how many hours per month your systems are saving you!
